CVA Board Proposing Changes to Bylaws

The Board of Trustees of the CVA has reviewed the Articles of Incorporation and the Bylaws for the Central Virginia Arts Association, a non-profit corporation, and the board proposes a series of amendments. Members are encouraged to review these changes as summarized below and/or in this Proposed Amendments document. All members will be asked to vote to approve these changes at the New Beginnings Party on January 13, 2019.

Here is a summary of the proposed changes.
  • The fiscal year is to be changed from October 1 to September 30 to a calendar year of January 1 to December 31.
  • Dues for future years will be payable from October 1 to December 31 and considered delinquent 30 days after December 31.
  • The annual meeting of the membership to elect officers and trustees of the board shall be on a date set by the board and not necessarily in March of each year. (We are suggesting the New Beginnings Party also be the annual meeting, and for the purposes of transitioning to a calendar year, the membership will be asked to elect the current officers and trustees for the 2019 calendar year. Also, to be consistent with the current Bylaws, the membership will be asked to approve these amendments at the same time.)
  • The regular schedule of membership meetings (other than the annual meeting) will be deleted and allow the board to call Special meetings as needed.
  • The number of members needed to call a Special meeting will be changed from 17 to 20, and that a Quorum will be defined as 20% of membership instead of 17%.
  • Will provide that all “Notices” to members and the board will be “sent” and will not necessarily be “written” or from the Secretary.
  • Will eliminate the 15-day grace period for delinquent dues.
  • Will eliminate the officer position of Membership Chairman and will transfer those responsibilities to the Treasurer. (The existing bylaws allow the Treasurer to be the Membership Chair and that has been our practice.)
  • Will allow officers to serve more than two consecutive terms.
  • Will not require a complete finance report at every board meeting, but will continue to require it annually. Will change the “audit” requirement to a “review.” (Audit is a term of art that has a specific meaning to accountants and under the law, and it requires much more rigorous examination of the books than we have done in practice.)
  • Will allow the board to set its own meeting schedule rather than the schedule prescribed in the Bylaws.
  • Continues to allow the Board to establish or abolish committees as currently allowed in the bylaws, and will add allowing the board appoint or remove committee chairs.
  • Will streamline the process for amending the Bylaws while retaining an opportunity for all members to have input into and/or alter the process.
  • Will make the Bylaws gender neutral.